To publish a post via email, follow these steps:
- Compose an email from any email client which support rich text or HTML formatting. You may NOT use PHP scripts, including PHPMailer.
- Use the address generated above as the recipient.
- Use the subject line for the post’s title. If it’s not possible to provide a subject line due to your email provider, use a shortcode instead.
- Use the email body for the post’s content. Your email can be plain text or formatted. Be aware that the Post by Email system will strip any HTML tags that it thinks will interfere with a post’s display on your site. For example, italic and bold formatting will be retained, but colour and font changes will not.
Please note that you can only post by email to one site at a time. If you try to post to multiple email addresses at once, only the first one will be used.
Remove email signature
Post by Email will remove:
- signatures that match the standard signature block pattern (that is,
dash dash space) - Anything after a
<hr/>HTML tag, and will attempt to clean up cellphone network signatures as well. - Content after a special
[end]shortcode on its own line, with a blank line above it
Include attachments
Post by Email supports sending PDF files and images as attachments.
PDF attachments sent using Post by Email will appear at the bottom of your post, accessible by a link.
Image attachments will be included in your post as follows:
- Single images will be displayed inline (a single image is defined as an image without another image immediately following it).
- Multiple images will be displayed as a gallery.
Multiple galleries and single images are allowed in the same post. You can use the [nogallery] shortcode to disable all galleries in a post.
Shortcodes
Shortcodes can be embedded in your email to configure various aspects of the published post. Include shortcodes anywhere in the body of your email, making sure they are in lowercase, and with no spaces between the left square bracket and the shortcode content.
The following shortcodes can be used when posting by email:
Add categories
[category x,y,z]
Add existing categories to your post, or create new categories. Categories must be comma separated.
[category holidays, main-dishes]
Note: it’s possible to add categories by matching existing category slugs. For example, ‘main-dishes’ may add the ‘Main Dishes’ category if it exists. If the ‘main-dishes’ category did not exist, however, then a new category with the slug and name ‘main-dishes’ would be created instead.
Add tags
[tags x,y,z]
As with categories, you can add any number of tags to your post, each separated by a comma. Add existing tags, or create new ones.
[tags one potato, two potato, three potato, more]
In this example, four tags will be added to your post: ‘one potato’, ‘two potato’, ‘three potato’, and ‘more’.
Delay publication of your post
[delay +1 hour]
The delay shortcode will accept any time allowed by PHP’s strtotime function. For example, you can use the following to delay your post by one hour, or two days, respectively.
[delay +1 hour][delay +2 days]
Change your post status
[status publish | pending | draft | private]
Sometimes you may want your post to be private, or to be reviewed by yourself or someone else before being published. To do this, you can use the [status] shortcode to set the post status.
[status private]
This will post your content with a ‘private’ status.[slug some-url-name]
Specify a post title
[title Your post title]
By default, the title of your post will be taken from the subject line of your email. In some instances, such as when sending an email from some cell phones or via a MMS-Email gateway, you may not be able to provide a subject. In these cases, you can set your post title from inside the email with a shortcode:
[title My Fancy Post]
This will set the title of your post to ‘My Fancy Post’.
Withhold email signature or other content
[end]
Everything after the [end] shortcode is ignored. If you use this, make sure it’s on its own line with a blank line above it.
Change auto‑gallery options
– replaces the auto-gallery with a slideshow [nogallery] – disables the auto-gallery and displays all images inline
Disable comments on a post
[comments on | off]
Use the above short code to turn comments on or off for a post.
Publish a Post on Your Website via Email
In today’s fast-paced digital environment, efficiency is key. Logging into your website’s backend every time you need to share an update, an idea, or a new article can be time-consuming. At iT TOUCH LTD, we offer a streamlined solution that transforms your content workflow. With our innovative service, you can publish a post on your website via email, allowing you to update your site from any device, anywhere in the world.
Seamless Content Creation from Any Device
Our system is built for ultimate convenience. The process is as simple as sending a standard email. We provide you with a unique, secure email address linked directly to your website. From any email client that supports rich text or HTML—be it on your laptop, tablet, or smartphone—you can compose your content. The email’s subject line automatically becomes your post’s title, and the body of the email becomes the post’s content. This intuitive method removes technical barriers, making it easier than ever to publish a post on your website via email, whether you’re in the office or on the move.
Effortless Media and Content Integration
A great post often includes more than just text. Our service intelligently handles your attachments to create rich, engaging content.
- Images: Attach images to your email, and our system will embed them directly into your post. A single image will be displayed inline for immediate impact, while multiple images will be automatically arranged into a clean, professional gallery.
- PDFs: Any PDF files you attach will be neatly linked at the bottom of your post, making them easily accessible to your readers.
- Smart Formatting: The system preserves essential formatting like bold and italics while stripping out complex HTML that could interfere with your site’s design, ensuring a consistent and clean look for every post. It even automatically detects and removes standard email signatures to keep your content professional.
Advanced Control with Simple Commands
For those who need more granular control over their content, our Post by Email service supports a powerful set of shortcodes. These simple, text-based commands can be placed anywhere in your email body to manage every aspect of your post before it goes live.
- Organize Your Content: Add categories and tags directly within your email using shortcodes like
[category news, updates]and[tags new-feature, announcement]. - Schedule and Manage Posts: Delay a post’s publication for a more opportune time with
[delay +2 days], or set its status to draft, pending review, or private using[status draft]. - Customize Post Details: You can override the email subject as the title with
[title Your New Title], set a custom URL with[slug custom-url-name], and even disable comments with[comments off]. - Social Media Integration: If you use Jetpack Social, you can control which connected accounts your post is shared to right from your email, using commands like
[publicize facebook]or[publicize off].
Ready to revolutionize your content workflow? Contact iT TOUCH LTD today to enable this powerful feature on your website.
